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Astraprom’s internal portal

We built an internal portal for Astraprom that connects to 4D Wand, the ERP system the company runs on. Staff can now ask an AI assistant questions about the business, including ones they couldn’t answer in the ERP alone. The warehouse team can also prepare goods receipts faster by uploading a supplier’s PDF invoice instead of entering each line by hand.

QUESTIONS ABOUT THE BUSINESS

An AI assistant for 4D Wand (ERP)

Each department has its own AI assistant. It can draw on data from across 4D Wand, using only the records each person has permission to see. Sales can ask what a customer buys most often. Purchasing can check when a delivery last came in, managers can compare profit by item, and the accounts team can find overdue invoices.

Has Customer A been buying more M12 couplings? Compare 2023, 2024 and 2025. Yes. In 2025 they bought 70 more units than in 2023. The quantity rose each year. Year: 2023, Units sold: 80 Year: 2024, Units sold: 120 Year: 2025, Units sold: 150
When did Supplier A last deliver M12 couplings, and how many did we receive? The last delivery arrived on 14 October 2026. Goods receipt DEMO-12 lists 60 M12 couplings.
Which coupling earned us more gross profit in 2025, the M12 or the M16? The M16 earned €300 more gross profit, even though the M12 brought in more revenue. Coupling: M12, Sales excl. VAT: €6,000, Gross profit: €900 Coupling: M16, Sales excl. VAT: €4,000, Gross profit: €1,200
Which of Customer A’s invoices are more than 30 days overdue? Put them in a spreadsheet. Three invoices are more than 30 days overdue. The oldest is DEMO-04. The spreadsheet lists the due date and outstanding balance for each invoice. Overdue invoices – Customer A.xlsx
Product screenshot · sample data

INVOICE PROCESSING

From supplier invoice to goods receipt

The warehouse team uploads a PDF invoice and the portal matches each line to an item in 4D Wand, even when the supplier uses a different name or code. Staff check the suggested matches and quantities, then download a file to import into the ERP. Preparing a goods receipt takes far less time now that nobody has to retype the invoice.

Invoice DEMO-024 appears beside the details read from the PDF. The portal has identified Supplier A and two items, 24 M8 bolts and 12 M8 nuts.
Uploaded invoice
The portal automatically matched 24 bolts to ERP code DEMO-A. It suggests DEMO-B for the 12 nuts and lets staff confirm the match.
Matched items
Both ERP items are confirmed: 24 M8 bolts and 12 M8 nuts. The export panel confirms the download of DEMO-024.txt for 4D Wand.
Export to 4D Wand
Product screenshot · sample data

More portal features

Purchase planning
Buyers can see what to order, in what quantity and why. The portal bases its suggestions on stock levels, sales and how much material production uses.
Payment reminders
The accounts team can see which invoices are overdue, review the reminders and send them to the customers they choose in one click.
Business documents
Staff can create documents from templates, download a PDF or look up an older document in the archive.
Business travel
Staff can fill in their own travel forms, so the accounts team has all the trip details in one place.
Annual leave
Staff can suggest dates for annual leave in the portal, making it easier to coordinate time off across the team.
Requests to management
Staff can contact management through the portal and read the reply there too.
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